Archive online shared mailbox. Only now it's in a shared mailbox where several people will be able to access it instead of one person. e. Nov 18, 2024 · I am trying to craft a policy that will archive selected folders (in this case just Sent Items and Deleted Items) from a shared mailbox into its online archive, and I want only archive items that are over 7 days old from these 2 folders only. Feb 17, 2025 · If a mailbox is assigned an Exchange Online Plan 1 license, you would have to assign it a separate Exchange Online Archiving license to place it on hold. If anyone needs to access the mailbox, you can restore it as a shared mailbox and give them access, blah blah blah. At a later date, you can convert a shared mailbox back to a user (private) mailbox. The archive of the shared mailbox appears on the old Outlook client and on OWA. Assigning Office 365 Archiving Policy Users can manually move any item from the primary mailbox to the archive mailbox. added it via File > Add account), and for the time being this is not possible for shared mailboxes in the new Outlook. There are different kinds of deletions that you can do on a user mailbox and some of them won't allow you to restore or recover the mailbox. Aug 1, 2025 · Learn how to enable or disable archive mailboxes to support your organization's message retention, eDiscovery, and hold requirements. Dec 18, 2024 · Online archive mailboxes will appear in the folder pane alongside other accounts, making it easier to access archived content for shared mailboxes. This guide is only applicable if you have some form of auto-archiving enabled. May 1, 2023 · It is still possible to archive using quick actions or by pressing backspace, but this is even worse: instead of correctly archiving to the archive folder of the shared mailbox, it entirely removes the message from the shared mailbox and places it in your personal archive folder, making it inaccessible to other users of the shared mailbox. That's currently not supported in the new Outlook. Archiving, Shared Mailboxes and Online Archiving options Hi, I'm doing this massive email re-organisation for my boss. @Microsoft Yes, you can manually archive a shared mailbox without purchasing the license for auto-archiving. How to enable it, expand it, read the archived emails and more May 12, 2025 · This guide contains detailed instructions on how to enable the Archive mailbox (aka " Online Archive " or " In-Place Archive ") and the Archive Auto Expanding feature in Microsoft/Office 365 Exchange Online, to resolve the problem "Your mailbox is full" when a mailbox reaches 50GB. Jan 6, 2025 · Learn how to enable Archive Mailbox in Office 365 with step-by-step methods using Admin Center or Windows PowerShell. You need the role permissions before you can do that. Accessing the Online archive for a delegate/shared mailbox is only possible when you have configured said account as additional account (i. Backupify does not seem to detect user archive mailboxes and I do not see any Feb 17, 2025 · If it is not an option, do you have an online archive mailbox? Archiving to a PST is not supported if online archive is enabled on the Exchange mailbox. For example, an employee is leaving the organization, and you want to archive the mailbox to a PST file. Apr 30, 2025 · Summary: Administrators can learn about In-Place Archiving and archive mailboxes in Exchange Server 2016 or Exchange Server 2019. It provides a cloud-based, secondary mailbox that users can access directly from Outlook or Outlook on the web, functioning seamlessly alongside the primary mailbox. Mar 11, 2021 · I'm fairly certain but I cant find any official microsoft documentation that for a Online Archive thats setup on a Office365 Shared Mailbox for you to be able to access it in Outlook you would need to have the account added as a seperate account on the… Oct 4, 2022 · But then I have found a very recent article her Convert a user mailbox to a shared mailbox . In addition, you need to add it as Additional account in Outlook (via File > Add account) in order to expose the full functionality. Jan 12, 2023 · We have below requirement: User A wants to share his Online archive to others but not to his primary mailbox section. Jul 7, 2023 · Enable archive mailbox Office 365 to preserve old emails and improve mailbox performance with in-place archiving. " But when I read Exchange Plan 1 (link) is written "Automatically move old messages to an In-Place Archive". Nov 10, 2023 · Shared/Room mailboxes do support the Online archive, but you must license the account. Hint. In this post, I want to share a method with you that can be used to export the content of Exchange Online Archive Mailboxes. Oct 21, 2022 · Exchange Online Archive mailbox not shown - Outlook This article provides six steps trying to help you fix that the archive mailbox isn't appeared in the Outlook client in Exchange Online. If enabled, you will see the In-Place Archive folder in your email folder list. Using an Archive Mailbox as a means to store mail from multiple users or entities is prohibited. While going through the backups I noticed that only the main mailbox is being backed up. Learn how to enable online archive in Office 365 with our step-by Jun 5, 2024 · The shared mailbox has an in-place/online archive but it is not appearing on the client. I would consider looking at litigation hold for your mailboxes, and converting them to inactive mailboxes when the user leaves. Leaving… Note The following scenarios require an Exchange Online Plan 2 license: The shared mailbox has more than 50 GB of storage in use. That way, the Mar 17, 2019 · At the moment the only way Users will get an Online Archive for a Shared Mailbox is if they are explicitly added to the permissions of a mailbox. This additional mailbox storage might be needed to support your organization's message retention, eDiscovery, and hold requirements. Jul 24, 2025 · 2 An Archive Mailbox can be used only to archive mail for a single user or entity for which a license has been applied. Aug 21, 2023 · Another Outlook on the web session opens in a separate window, allowing access to the other mailbox. Jan 6, 2025 · Once you add the shared mailbox as additional account, all Outlook functionalities will be enabled, and you can configure Auto-archive. Dec 7, 2023 · A step-by-step guide to configure archive and deletion policy for Exchange Online mailboxes to optimize and ensure efficient data retention This article sets out all the information you will need to make the most of online archiving including links to additional Microsoft guidance. Nov 4, 2024 · Learn how to decrease mailbox storage by enabling the In-Place Archive and Auto-Expanding Archive in Exchange Online (Microsoft 365). May 19, 2022 · This blog will help admins enable or disable archive mailbox using both PowerShell and Office 365 admin centers. It is different from the Exchange Online archive mailbox. This article walks you through the deleted mailbox scenarios, and how to delete, recover or permanently remove a mailbox from Exchange Online. Oct 26, 2023 · There are several things you should consider before you decide to delete a user mailbox. Jul 12, 2018 · Microsoft made a mistake in their provisioning process for Exchange Online shared mailboxes, so lots of mailboxes have 100 GB quotas. Follow the steps here: How to add a shared mailbox as additional account in Outlook (2022 version) - Blog Or you can just use OWA to open it on demand. I try: Quick repair of Office in laptop Setup another laptop with new installation of O365 x86… May 1, 2025 · A user's mailbox must already be enabled for archive before you can enable auto-expanding archiving. Or access the Shared mailbox via the Outlook Web App. Apr 12, 2021 · I have done a little bit of reading on this and from what I can find the Online Archiving for Shared Mailboxes is only visible in OWA, it will not show up in Outlook or other clients. This specialized mailbox appears alongside your other mailbox folders in Outlook. What is Exchange online archiving? Online Archiving is a solution that enables you to store and manage emails outside of your primary mailbox – freeing up quota space and improving Outlook performance. Learn what you need to know before creating a shared mailbox. Jan 23, 2024 · Help Tenant Administrator to recover a user and mailbox in Exchange online with PowerShell cmdlets. We’re using PowerShell and the Compliance Portal to export the content. Jun 16, 2023 · By default, online mailbox archiving is turned off for all mailboxes. For example, IT administrators can't create shared mailboxes and have users copy (through the Cc or Bcc field, or through a transport rule) a shared mailbox for the explicit Apr 30, 2025 · Summary: Learn how to enable, disable, and re-enable archive mailboxes in Exchange Server, and how to verify the archive mailbox settings for a user. May 22, 2023 · Learn what archive mailbox means, see how to enable it, explore methods to archive old emails in outlook, and more. Jun 25, 2025 · Discusses an issue in which on-premises users can't access cloud archive mailbox that they have Full Access permission to in the Outlook client. Parameters -Archive Applicable: Exchange Server 2010, Exchange Server 2013, Exchange Server 2016, Exchange Server 2019, Exchange Server SE, Exchange Online The Archive switch specifies whether to return the usage statistics of the archive associated with the mailbox or mail user. They can select the email, right-click on it, and choose Move > In Place Archive. If the mailbox is full, the admin will need to update the archive settings to remove more mail or the users will need to drag mail to the online archive folder. Your primary mailbox has a separate Archive folder, a regular folder you can rename in Outlook. Shared and Resource mailboxes also have an Exchange Online Archive mailbox, but these are limited to 50GB. I have a 40GB shared mailbox with messages going back to like 2015 When I open the shared mailbox and go through outlook File > Tools > Clean up old items and tell archive items older than 12/31/2015 it only creates a 256kb PST file I tried to shut off cached exchange mode but even then Outlook says it is only displaying items less than 12 months old. Here's how to enable Exchange Online Archiving with the GUI and PowerShell. The Shared Mailbox is given a 50gb Online Archive, after that it requires an Exchange Online Archiving license (or equivalent e2 or e3 license). Jun 25, 2023 · It’s useful to export Exchange mailbox to PST. By default, no user can import and export to PST file in Exchange Server. We tried individual folder permission from Outlook, but… Nov 26, 2024 · Hi, what happens if a licensed user mailbox with an Online Archive is converted to a shared mailbox and the license is removed? Will access to the Online Archive be restricted? Are the archived emails preserved, and can access be restored by reassigning… Mar 27, 2024 · Dear all Does any one get the issue about Outlook? The shared mailbox "Online archive" folder does not show in Outlook but it shows in OWA. So, Is there any way, which allow us to auto archive mails from Microsoft Exchange admin center. I believe this also works with mailboxes that have archives. In this article, you will learn how to export Exchange mailbox to PST with PowerShell. Unlike a normal mailbox, a shared mailbox is not associated to a licensed Microsoft 365 user. And we have to manually archive all the older emails. This is a guide on how to best access and search archived emails in your Microsoft 365 mailbox. Jun 16, 2023 · Exchange Online Archiving allows your users to continue to work when their email storage becomes an issue. If you need a larger archive for a shared mailbox you will need to assign an E3 or E5 license to the mailbox. May 28, 2025 · What Is Email Online Archive in Exchange Online? The Email Online Archive in Microsoft Exchange Online is a critical feature designed to help organizations manage email storage efficiently and ensure long-term data retention. You don't need to specify a value with this switch. With Jul 1, 2025 · When you convert a user's mailbox to a shared mailbox, all of the existing email and calendar information is retained. Hello all! Within M365 we have a policy setup to auto archive mail after a set amount of time from a user's main mailbox to their archive mailbox. #newoutlookforwindows Aug 12, 2025 · In Microsoft 365, shared mailboxes are special mailboxes that multiple users have access to. After you turn on auto-expanding archiving, an archive mailbox is converted to an auto-expanding archive when the archive mailbox (including the Recoverable Items folder) reaches 90 GB. So user leaves, you delete user account, mailbox becomes inactive mailbox. Jan 24, 2022 · In order to access the Online archive for a shared mailbox, the mailbox itself needs to be added as “additional account” in Outlook. May 17, 2022 · Everything you need to know about the Outlook Online Archive. Use this article if you're an Exchange or compliance administrator and want to learn about mailbox archives that provide more storage space for users' online mailboxes. All users accessing the mailbox will require a license. It states: If you assign an Exchange Online Plan 1 license and an Exchange Online Archiving add-on license to the shared mailbox, you can enable auto-expanding archiving for additional archive storage capacity. Sep 16, 2022 · Exchange Online Archive mailbox not shown - Outlook This article provides six steps trying to help you fix that the archive mailbox isn't appeared in the Outlook client in Exchange Online. As a global admin, you can do this without signing directly into the shared mailbox. Without providing the entire mailbox full access, how this can be achieved. Provides resolutions for scenarios in which the archive mailbox in Exchange Online doesn't appear in Outlook for Windows or Outlook on the web. This is best done through OWA (365 webmail). By using mailbox activity auditing, an Exchange administrator can easily answer the popular question “ How to find out a user who deleted an email from a shared mailbox? ” Mar 31, 2025 · Microsoft 365 licensing guidance for security & compliance. From Backupify, We are currently backing up M365 Exchange and OneDrive data. We both have regular 365 business licenses. Mar 7, 2024 · Learn how to enable an archive mailbox (In-Place archive) for a single user, multiple users or all users, depending on what environment you're using - Exchange Online or Exchange Server. Keep in mind that auto-archive will not be available for any Exchange Online mailboxes, or if the shared mailbox has an Online archive provisioned. Either set up Online Archive for additional 50GB in archive or buy a EXO Plan 2 which will increase mailbox storage to 100 GB. Mar 15, 2024 · You can use audit logging in on-premises Exchange Server and cloud-based Exchange Online (Microsoft 365) to track all user actions on any items in a mailbox. Get answers to common licensing questions about transitioning between Exchange Server versions, pricing and licensing, Exchange Online, and more. Sep 18, 2023 · Learn how to set up a new archive policy with archive mailboxes and retention tags, and then enable the policy for users in Exchange Online. The shared mailbox uses in-place archiving. The shared mailbox is placed on litigation hold. Our clients got 5-6 shared mailboxes which gets a lot of emails and mailbox often run out of space. I've never seen it happen, but in theory a shared mailbox could lose it's archive at any time because shared mailboxes don't support archiving (which is why you apply retention). Sep 30, 2024 · Shared mailboxes are used when multiple people need access to the same mailbox. We've had some shared mailboxes with archives for a couple years now. . Aug 1, 2025 · Learn how to enable or disable archive mailboxes to support your organization's message retention, eDiscovery, and hold requirements. Otherwise, the archive cannot be accessed. Jul 11, 2025 · Find the Exchange Online limits for various service areas, including address book limits, mailbox storage limits, and reporting and message trace limits, to name just a few. May 14, 2025 · In an Exchange hybrid deployment, you can configure an on-premises primary mailbox or an online mailbox with a cloud-based archive mailbox in Exchange Online. Provides workarounds. Aug 22, 2022 · Hi, I am looking for a method by which I can auto archive the mailboxes older than 1 year. Apparently it's on the to-do list though, so should be coming in the next few months. Simplify your email management today! An Outlook In-Place Archive, or Online Archive, mailbox can store older email messages where they won't occupy space in your primary mailbox. jlgth mcfqwak rwxbzy panvuuw snww tvmh sjgqjp bjhh tbfg nrkbzob